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11 Personalizing Documents

with Address Book Data

This chapter tells you how to use contact information stored

in Address Book and vCards to personalize letters, envelopes,

and other Pages documents.

Many Pages templates contain Address Book fields, which provide an automatic way to

insert names, phone numbers, addresses, and other data into a document. This

capability lets you create a document, such as a letter or a contract, and then reuse it

for different individuals.

Using Address Book Fields

You can insert any data you’ve defined for contacts in Address Book into Pages

documents. You can also insert data from a virtual address card (vCard) that someone

has sent you. This way you can reuse a letter, contract, envelope, or other document for

multiple people. This feature is sometimes called mail merge.

When a Pages document contains Address Book fields, contact data is automatically

inserted into the Address Book fields. Address Book fields identify which Address Book

or vCard data to insert and where to insert it.

A document can contain two kinds of Address Book fields:

Â A sender field displays information about the document’s distributor. For example, a

letter can be formatted with a header that uses sender fields to display a company’s

name, address, and phone number.

Pages automatically fills sender fields with data from the Address Book card that’s

designated My Card. But you can use another card to populate sender fields if you

prefer.

Â A recipient field displays information for a person who will receive the document. For

example, you can use recipient fields to insert a person’s name at various locations in

a letter.

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Apple Pages Guide de l'utilisateur Page 220